Digits swapped on an SOV line
03 · Rough-in, Level 2
PDF14,250.00
Procore14,520.00
Billed $270 more than the pay app says.
Built for ProcoreCommitment invoices and pay apps
Every Procore pay app, checked against its SOV.
Your subs enter their own pay apps in Procore. SOV Check reads the PDF they attach and compares it with what they typed, down to every SOV line. Matched invoices pass your workflow step on their own; the rest are fixed on one screen, in seconds.
- Signs in with Procore
- Nothing changes for your subs
- Starts as a test run
Illustrative sample data.
- 7 min
- to check one pay app by hand, by our estimate
- Every line
- of the SOV billing compared, not a sample
- To the cent
- tolerances set with you, down to zero
- Test run
- first: nothing moves in Procore until you say
What it catches
The mistakes that slip through when nobody has time to check.
Subs make honest mistakes when they key their own pay apps into Procore. Each one below is a check SOV Check runs, with the PDF’s value beside the one in Procore.
Billed on the wrong subcontract
Subcontract
PDFSC-0231
ProcoreSC-0213
Right vendor, wrong commitment.
An extra SOV line in Procore
07 · Temporary power
PDFNot billed
Procore1,850.00
Every SOV line billed in Procore must appear on the invoice.
The same invoice, entered twice
Invoice number
PDFHCP-6608
ProcoreOn record 1187
Caught anywhere in your Procore company.
Entered in the wrong period
Billing period
PDFSep 2026
ProcoreOct 2026
Belongs to the period it was billed for.
Tax the project doesn’t carry
Sales tax
PDF2,079.00
ProcoreTax exempt
Checked against how the project is set up.
Illustrative sample data.
By hand vs with SOV Check
About 7 minutes a pay app by hand. Seconds with SOV Check.
Your subs enter their own invoices in Procore. Someone on your team still opens each PDF and compares it, line by line, including the ones that were right all along.
By hand in Procore
Checking one sub’s pay app
7 minper invoice
- Open Procore and find the invoice
- Download the attachment
- Open it beside Procore
- Compare the number, date, PO and totals
- Compare the amount billed on each SOV lineevery line
- Correct it, or send it back to the sub
Every invoice, every period. Including the ones that were right.
With SOV Check
Checked when the sub saves it
Secondsfor the ones that need you
- Reads the attachment as soon as the sub saves the invoice
- Fixed rules compare every value with what the sub entered
- Every amount billed this period is compared, SOV line by SOV line
- Matched invoices pass your workflow step automatically
- The rest open on one screen, the PDF beside what was entered
- Approve, correct or return it to the vendor, right there
Nothing changes for your subs. They keep billing in Procore the way they do today.
7 minutes is a by-hand estimate, not a measurement. Matched invoices pass automatically when SOV Check is a step in your workflow, set to automatic.
What it checks
Matches the attachment. Right project. Right SOV line.
Each check compares a value read from the sub’s attachment with the value they entered in Procore. Three run on every invoice. The rest run when SOV Check is a step in your Procore invoice workflow.
Every invoice
Matches the attachment
Invoice number, invoice date and vendor are read from the PDF or image attached to that exact Procore record and compared with what the sub entered.
Every invoice
Right PO or subcontract
The PO or subcontract number printed on the invoice is compared with the commitment the sub billed in Procore.
Every invoice
SOV lines, amounts and math
The math on the document is rechecked, and the amount billed on each SOV line this period is compared with what was entered.
As a workflow step
Right project
The project printed on the invoice is compared with the Procore project it was entered on. A matching PO alone doesn’t settle it.
As a workflow step
Duplicates and splits
The same invoice entered twice, anywhere in your Procore company, without tripping on legitimate resubmissions. Possible split invoices are flagged too.
As a workflow step
Billing period, bill-to and tax
The invoice belongs to the billing period it was entered in, is billed to the right entity and address, and carries tax the way the project is set up.
Tolerances set with you. Down to zero, where a cent off is a difference.Every difference shows both values, the PDF’s and Procore’s.
In your Procore workflow
One step in the approvals you already have.
SOV Check can run beside your workflow, or as its own step inside it, including a custom workflow set up with your team. Accountants always act with their own Procore login.
- Step 1Vendor submits
In Procore, as today
- Step 2Initiator review
Your team
- Step 3SOV Check
Matched ones pass on their own
- Step 4Accounting review
Only what doesn’t match
- Step 5Final approval
Your team
Test run
Records what it would decide. Nothing moves in Procore. Every company starts here.
Confirm passes
Matched invoices wait for an accountant to confirm, up to 100 at a time, before the step passes.
Automatic
Matched invoices pass the step on their own. The rest go to accounting review with the findings in the workflow comment.
How it works
Runs the moment a sub saves. Decides by rules.
AI reads the document, fixed rules make the call, and a person closes anything that doesn’t match.
- 01Sub
A sub enters a pay app
A subcontractor or vendor enters a pay app or bill in Procore and attaches the PDF. Creating or updating it tells SOV Check.
- 02AI
It reads the attachment
AI reads the attached document the moment it lands: header, SOV lines, tax and totals.
- 03Rules
Fixed rules compare
Fixed rules, not AI judgement, compare each fact with the live Procore values. Every difference lists both values.
- 04You
Matched ones pass, you decide the rest
Matched invoices can pass your workflow step automatically. The rest wait for your accountant to approve, correct or return to the vendor.
- Matched
- Every required check passed. In automatic mode it passes your workflow step on its own.
- Differences
- A value on the document differs from what was entered in Procore. Both values are listed.
- Needs review
- The attachment is missing or unreadable, or its lines can’t be aligned with confidence.
For your accountants
The exceptions, on one screen, in seconds.
Only the invoices that don’t match reach a person, and everything needed to close them is already there.
The PDF beside what was entered
The sub’s document renders next to a field-by-field comparison, each value cited to the page it came from.
Decide in one place
Approve, correct or return to the vendor without opening Procore. Every correction is read back after it saves.
Confirm in bulk
In confirm mode, pass up to 100 matched invoices at once.
Jump anywhere
Press ⌘K to jump to an invoice and work the queue from the keyboard.
Every decision on record
Each invoice keeps its history: what was checked, what was found and who decided.
Usage you can see
A usage meter in settings, with email alerts at 75%, 90% and 100% of your plan.
Security
Reads what it needs. Keeps less.
SOV Check streams each attachment from Procore, keeps the facts it reads and the results, and never stores your invoice files.
Procore sign-in
Connects with Procore’s own authorization. It never sees a Procore password, and your Procore permissions decide what each person can read.
No training on your data
Every AI request requires zero data retention and forbids training. Your invoices are never used to train a model.
Encrypted throughout
All traffic is encrypted in transit, and Procore connection tokens are encrypted before they are stored.
Changes nothing on its own
It starts as a test run. A Procore record changes only when an accountant acts, or when you switch on automatic passes.
Sub-processors, retention and deletion are on the security page.How SOV Check handles your data
Pricing
Get pricing for your volume.
SOV Check is priced per Procore company, by how many invoices it checks each month. Tell us a little about your team and we’ll send pricing and set up a walkthrough.
- A price for your volumeQuoted per Procore company, by how many invoices are checked a month.
- A walkthrough on your invoicesSend last month’s problem pay apps and see what it would have caught.
- Setup with your teamWe configure it with your Procore administrator, starting with a test run.
Questions
What accounting teams ask first.
Straight answers on what it checks, what it changes in Procore and who decides.
Security and data handlingDo our subs have to change anything?
No. They keep entering their pay apps and bills in Procore and attaching the PDF, the way they do today. SOV Check works from those Procore records.
Does SOV Check change anything in Procore?
Beside your workflow, it only reads and reports. A Procore record changes only when an accountant acts: approving it, returning it to the vendor with a reason, or correcting the invoice number, billing date, billing period or current-period SOV amounts. Each correction is checked against the live invoice and read back from Procore after saving. As a step in your workflow, it passes matched invoices automatically, or holds them for an accountant to confirm, and sends the rest to accounting review with its findings in the workflow comment.
Is the result decided by AI?
AI reads the document. Fixed rules then compare what it read with Procore, so the same invoice always gets the same answer, and every difference shows both values.
How does it handle SOV lines that are worded differently?
SOV Check matches what the sub billed to your SOV lines, even when their pay app is laid out differently from your schedule. When it can’t be certain, it says so and marks the invoice Needs review rather than guessing.
Does it work with our custom Procore workflow?
Yes. SOV Check runs beside your workflow, or as its own step inside it, wherever your approvals already happen. We configure it with your team and your Procore administrator, starting with a test run that only records results.
Is SOV Check part of Procore?
No. SOV Check is an independent product made by Sublien LLC. It connects through its own Procore app, and is not made, sold or endorsed by Procore.
What does it cost?
SOV Check is priced per Procore company, by the number of invoices it checks each month. Send the pricing form with your rough volume and we’ll reply with a price.
Send us last month’s problem pay apps.
We’ll show you what SOV Check would have caught, SOV line by SOV line, before you connect anything.
- Personal walkthrough
- Your own invoices
- Starts as a test run